Pricing
What NEXZOS costs
Two things are priced here. First the assessment, which tells you whether this is worth doing at all. Then the packages, once you know that it is.
The price is the easiest part of this decision. What you are really buying is where your data sits, what your own people may see and what you can hand to an auditor; that is on the compliance page.
Step one: the assessment
Every assessment ends the same way, with a written report containing your own figures: which machines make it, what Windows costs you over the next three years, what NEXZOS costs, and what the difference is. What changes between the three is how deep we go, and therefore how firm those numbers are. Pick a level to see what it covers; the deeper the level, the lower the licence that follows. If you order phase 0 within three months of the report, the assessment fee comes off the invoice for phase 0 in full, so the assessment works out free if you go ahead.
For the first internal conversation, so it starts from a figure instead of an opinion.
- Hardware judged per device class, from your own export
- Ten applications you name yourself
- Cost comparison against Windows 10 ESU over three years
- The main migration risks, named
- Report of 3 to 4 pages, walked through on a 30-minute call
The version that carries an internal decision. Assessed per machine individually.
- Every machine judged individually and verified, so the verdict holds per serial number
- Up to thirty applications, sorted into runs as is, compatibility route, or needs a decision
- Named migration risks, each with an owner inside your organisation
- Costs over three and five years, per workstation and for the whole estate
- Saving per workstation set against the ESU route
- Short data protection section: where data sits and what the processing agreement covers
- Procurement route applied to your country, with your direct-award room in figures
- Report of 8 to 10 pages, plus a 60-minute session with IT and procurement
Everything needed to put a pilot in front of your management team, with the verdict proven on your own hardware.
- Test installation on two machines from your own estate, so the verdict is proven rather than predicted
- Complete application inventory, with a route per application
- Full risk list, with mitigation and effort per risk
- Costs over three and five years, including the hardware replacement you avoid
- Energy use and expected lifespan per device class
- Data protection section written with your privacy officer, including input for a DPIA
- Procurement route applied to your own purchasing rules, with wording for the award memo or the investment request
- Interviews with IT, data protection and procurement, held remotely
- Pilot plan with acceptance criteria, ready to attach to an order
- Report of 15 to 20 pages, presented to your management team
The full assessment runs remotely. The fee covers the work, the interviews and the report. Should a visit to your own office be needed or wanted, we quote that to measure: the amount follows from the distance, so Amsterdam or Brussels carries a different figure from Barcelona or Prague, and you have it in writing before you order.
All amounts exclude VAT. Every level sits below the direct-award ceiling in each country we work in, and below a usual internal signing limit, so every level stays available for direct award. All three levels are delivered remotely; a visit to your own office is quoted to measure and confirmed in writing before you order.
Compare the three levels side by side
| What we examine | Scan € 675 | Assessment € 1,250Most chosen | Full assessment € 1,750 |
|---|---|---|---|
| Hardware inventory | Per device class | Per machine | Per machine, plus a physical sample check |
| Verdict per machine | Indicative | Definitive | Definitive, confirmed by a test install |
| Test installation on your own hardware | Outside this level | Outside this level | Two machines |
| Application inventory | Ten, named by you | Up to thirty | Complete |
| Applications sorted into runs as is, compatibility route, needs a decision | No | Yes | Yes |
| Migration risks | The main ones | Full list, with an owner per risk | Full list, with mitigation and effort per risk |
| Cost comparison against Windows 10 ESU | Three years | Three and five years | Three and five years, including hardware replacement avoided |
| Saving per workstation | Yes | Yes | Yes, plus energy use and lifespan |
| Data protection: where data sits, processing agreement, input for a DPIA | No | Short section | Full section, with your privacy officer |
| Procurement route | General | Applied to your country | Applied to your own purchasing rules, including the wording for the award memo or the investment request |
| Pilot plan with acceptance criteria | No | Outline | Complete, ready to attach to an order |
| Interviews | Outside this level | One call with IT | IT, data protection and procurement |
| On site | Remote | Remote | Remote, a visit quoted to measure on request |
| Written report | 3 to 4 pages | 8 to 10 pages | 15 to 20 pages |
| How the findings are presented | 30-minute call | 60-minute session | Presentation to your management team |
| Lead time, maximum | 1 to 2 weeks | 2 to 3 weeks | 3 to 4 weeks |
| What you take away | A three-year cost picture for your estate | A decision file for IT, finance and procurement | A pilot that is specified, priced and ready to order |
| Who it is written for | The first internal conversation | The internal decision | Your management team, and the award memo or the investment request |
| What it settles | Whether a closer look is worth your time | Whether NEXZOS fits your estate, and what it saves | Whether the pilot goes ahead, on which machines and against which criteria |
What page one of the report looks like, with example figures for 100 workstations
| Finding | Outcome |
|---|---|
| Workstations in scope | 100 |
| Run NEXZOS as they are | 78 |
| Run after a memory upgrade, about € 35 each | 15 |
| To be replaced regardless of the operating system | 7 |
| Applications examined | 31 |
| Applications needing work | 4 |
| ESU still avoidable in year three | € 21,000 |
| NEXZOS, pilot package band C plus support to year three | € 27,200 |
| Difference over three years with phase 0 left out | € 4,300 in your favour |
| With phase 0 included (€ 12,500) as the quotation builder calculates | € 8,200 against you |
| Position after October 2028 | ESU ends, NEXZOS continues |
| Recommended next step | Phase 0 on one department, 22 workstations |
If the conclusion is that your estate is better off staying on Windows, that is what the report says. We would rather write that on page one than discover it in month eight of a rollout.
Step two: build your quotation
Pick your count, your assessment level and your country. What appears below is the published price list, itemised the way a purchase order would carry it, next to what staying on Windows costs over the same years. The assessment replaces every assumption with your own figures.
| Line | Amount, excl. VAT | How it is bought |
|---|---|---|
| Assessment level: Assessment (remote, up to 400 workstations) | € 1,250 | standalone assignment |
| Phase 0, requirements test and pilot design, four to six weeks | € 12,500 | standalone assignment, half on order, half on delivery |
| Assessment fee credited against phase 0, ordered within three months of the report | -€ 1,250 | shown as a credit line on the invoice for phase 0 |
| Pilot package, Band C, 71 to 100 workstations: project fee € 18,000 plus 100 licences at € 65 (year one of support included) | € 24,500 | standalone assignment, half on order, half on delivery |
| Support and upgrades, year two, 100 workstations at € 12 | € 1,200 | invoiced annually |
| Support and upgrades, year three, at € 15, next major release included | € 1,500 | invoiced annually |
| Three years, support included | € 39,700 | |
| Support and upgrades, years four and five | € 3,000 | invoiced annually |
| Five years, support included | € 42,700 | |
| Windows 10 ESU, year three, then the programme ends | € 21,000 | for comparison |
| Remaining ESU, then a Windows 11 purchase, five years | € 46,000 | for comparison |
| ESU, then the Windows part of Microsoft 365 E3, five years | € 34,000 to € 37,800 | for comparison, estimate |
| Hardware the Windows 11 requirements would force you to replace | € 28,000 | for comparison, assumption |
| Where the saving comes from | Amount | Basis |
|---|---|---|
| Against the ESU you can still avoid: NEXZOS higher by | € 18,700 | the migration is paid once, ESU ends in October 2028 |
| Against staying on Windows for five years, software only | € 8,700 to € 6,700 | from ESU followed by the Windows part of Microsoft 365 E3, to ESU followed by the Windows part of E5; a Windows 11 purchase at € 250 sits inside that band |
| Hardware replacement the Windows 11 requirements would force | € 21,000 to € 35,000 | 30 to 50 per cent of machines at € 700; the assessment replaces it with your figure |
| Five years, software and hardware together | € 12,300 to € 41,700 | the band for the director |
| Migration costs that fall away, left out above | outside the price | staff keep the desktop they know (briefing instead of training), the same estate serves 35 to 50 per cent longer, and a release continues on the same licence, the same count and the same image |
What the estate costs at the end of each year
All amounts exclude VAT and are indicative until an assessment has replaced the assumptions with your figures. Windows 10 ESU at € 52, € 105 and € 210 per workstation in its three years, after which the programme ends. Year one and year two are already paid or already bought, € 157 together, and therefore sit outside the comparisons above; what a move can still save is € 210 per workstation. Beyond that: a Windows 11 purchase after ESU at a minimum of € 250 per workstation; the hardware line assumes that 40 per cent of machines stay below the Windows 11 requirements, at € 700 per replacement. Each assignment is a standalone order with its own decision; the procurement line uses the value of the pilot or rollout order plus four years of support, as the directive counts it.
The figures behind it
One tab at a time and the builder above already applies it
| Item | Scan | Assessment | Full assessment |
|---|---|---|---|
| Assessment fee | € 675 | € 1,250 | € 1,750 |
| Licence per workstation, paid once, perpetual, year one of support included | € 80 | € 65 | € 55 |
| Support and upgrades, year two, per workstation | € 12 | € 12 | € 12 |
| Support and upgrades, year three and every year after, next major release included | € 15 | € 15 | € 15 |
| Phase 0, requirements test and pilot design | € 12,500 | ||
| Pilot project fee, band A (20 to 40), B (41 to 70), C (71 to 100) | € 12,000 · € 15,000 · € 18,000, plus the licences | ||
| Rollout after the pilot, per workstation | € 125 | € 110 | € 100 |
The deeper the assessment, the lower the licence: every machine judged and every application routed means less migration and support work for us, and we hand that back. From about forty workstations the Assessment fee is earned back on the licences alone, and from about fifty the Full assessment fee. Rollout is licence plus € 45 of rollout work, and that is the whole bill.
NEXZOS licence
- A perpetual right of use on that workstation; the next release falls under the same licence
- The deeper your assessment, the lower the licence: every machine judged and every application routed means less migration and support work for us, and we hand that back
- Year one of support, security updates and upgrades is inside the price, because a new desktop brings its questions in the first year
- Bound to the workstation, so a replacement machine keeps the licence
- The licence attaches to the workstation, and so does the count
A bare Linux distribution with a business licence costs around € 40 per computer per major version, licence only, and is bought again at every major release; a supplier, a data processing agreement and an exit arrangement are bought separately alongside it.
Support and upgrades per workstation per year
From the second year one annual amount per workstation covers support, security updates and upgrades. From year three it stays at € 15, and that amount includes the move to the next major release, which comes after about four years. A new release falls under the same licence.
| Year | Per workstation per year |
|---|---|
| Year 1 | inside the licence |
| Year 2 | € 12.00 |
| Year 3 and every year after, the next major release included | € 15.00 |
The same amount for every workstation, whatever the size of the estate, fixed in the agreement for the term you choose. An organisation that prefers to stay on the previous release for a while after a new one is out can do so for two to three years under extended support: the same annual amount, indexed at roughly 5 to 10 per cent, plus a supplement for keeping the older version maintained, stated in the agreement. One step, instead of the ESU ladder.
What that adds up to, per year and over five years
Worked example: 100 workstations after an Assessment, pilot package band C (project fee € 18,000 plus 100 licences at € 65), support from year two. The assessment fee and phase 0 are separate assignments and are shown in the quotation builder above.
| Line | Per workstation per year | Per workstation, five years | 100 workstations, five years |
|---|---|---|---|
| Pilot package, paid once in year one: project fee € 18,000 spread over 100 workstations (€ 180) plus the licence (€ 65), year one of support included | € 245 in year one, € 0 in years two to five | € 245.00 | € 24,500 |
| NEXZOS support and upgrades, years two to five | € 0 in year one, then € 12 / 15 / 15 / 15 | € 57.00 | € 5,700 |
| NEXZOS, total | € 245 / 12 / 15 / 15 / 15 | € 302.00 | € 30,200 |
| Windows 10 ESU, year three; years one and two at € 157 are already fixed | € 210 | € 210 | € 21,000 |
| Remaining ESU, then a Windows 11 purchase at a minimum of € 250 | € 210 / 250 | € 460 | € 46,000 |
| Hardware the Windows 11 requirements would force you to replace (assumption: 40 per cent at € 700) | € 280 | € 28,000 | |
| Microsoft 365 E3, the whole bundle, at list price | € 453.36 | € 2,266.80 | € 226,680 |
| Only the Windows part of that bundle, estimated | € 65 to € 84 | € 325 to € 420 | € 32,500 to € 42,000 |
Year one and year two of ESU (€ 157 per workstation together) are already paid or already bought and therefore sit outside this comparison. After three years the NEXZOS line stands at € 27,200 against € 21,000 for the remaining ESU; over those three years alone the ESU route is therefore cheaper. After five years NEXZOS stands at € 30,200 against € 46,000 for that ESU followed by a Windows 11 purchase, and against € 74,000 once the hardware Windows 11 would force you to replace is counted in. On software alone, licence and support, NEXZOS costs € 122 per workstation over five years against € 460 of Windows costs still to come.
What the table leaves out: the migration costs that fall away. A new release of NEXZOS installs on the machines you already have, so a release change stays an update rather than a hardware project; the same estate lasts 35 to 50 per cent longer. Staff carry on working on a desktop they already know, so a release change calls for a briefing rather than a training programme. And because the licence is perpetual and tied to the workstation, a release carries on with what is already there: the same licence, the same count, the same image. Those costs sit outside the table above, and for most estates they weigh more heavily than the licence itself.
After the pilot: deployment
A pilot of 20 to 100 workstations is proof: you buy evidence on your own hardware, against criteria you write yourself, and the project fee is paid once. The saving arrives when the rest of the estate follows, because the rollout is licence plus € 45 of rollout work per workstation, and that is the whole bill.
| Rollout after an Assessment, five years | NEXZOS | ESU, then a Windows 11 purchase | Difference |
|---|---|---|---|
| 200 workstations | € 33,400 | € 92,000 | € 58,600, 64 per cent |
| 500 workstations | € 83,500 | € 230,000 | € 146,500, 64 per cent |
| 1,000 workstations | € 167,000 | € 460,000 | € 293,000, 64 per cent |
| 2,500 workstations | € 417,500 | € 1,150,000 | € 732,500, 64 per cent |
Per workstation over five years: € 167 (licence € 65, rollout work € 45, support € 12 then € 15) against € 460. A rollout above roughly 150 workstations sits above the direct-award ceiling in every country we work in and, below the EU threshold of € 216,000, goes through three quotations or a national procedure; by then you hold the pilot results and the award memo from your assessment.
Deciding later still pays
The sum also holds for an estate that moves in stages. A department that stays on Windows 10 with Extended Security Updates for a year, or two, and only then moves the remaining workstations to NEXZOS, still lands well below standing still. Software alone, per workstation over the same five years, after an Assessment:
| Route | What is paid, years one to five | Per workstation | 100 workstations |
|---|---|---|---|
| NEXZOS from year one | 65 + 12 + 15 + 15 + 15 | € 122.00 | € 12,200 |
| One more year of ESU, then NEXZOS | 210 + 65 + 12 + 15 + 15 | € 317.00 | € 31,700 |
| Remaining ESU, then a Windows 11 purchase | 210 + 250 | € 460.00 | € 46,000 |
| Remaining ESU, then Microsoft 365 E3 | 210 + 2 × 453.36 | € 1,116.72 | € 111,672 |
A later decision costs more than an early one, but it still costs a fraction of standing still.
For the first organisations that join
Launching customer, for the first organisations that join. NEXZOS is developed with the organisations that run the first pilots; the funding stays with us. Every step you buy is a standalone service with a fixed price and a deliverable you keep; what you add is your list of requirements, per user group, per application, per rule you have to meet, and that is what we deliver to. Every organisation that completes a pilot before 31 December 2027 joins the launching customer programme: standard prices fixed for three years, a seat in the quarterly customer meeting, and from the fourth year a discount on the rollout and on support. Purchases: 30 per cent in year four, 20 per cent in year five, 10 per cent in year six. Support: 15, 10 and 5 per cent. The same terms for every launching customer, in writing, so you can quote them in your award memo or investment request.
Where the figures come from
Every amount on this page comes from one of the two blocks below. Open up whatever you want to check; the rest stays closed so you can see what is there.
The basis per line with the source alongside
| Line | Basis | Source |
|---|---|---|
| NEXZOS | Project fee per band, licence € 80 / 65 / 55 with year one inside, then € 12 and € 15 a year | The price list above |
| Windows 10 ESU | € 52, € 105 and € 210 per device in the three programme years; the programme ends in October 2028, after which the same machine carries on running on the last update it received | Microsoft ESU pricing, USD converted at the ECB rate of 28 August 2026 |
| Windows 11 purchase | A minimum of € 250 per workstation after ESU; the hardware line assumes 40 per cent of machines stay below the Windows 11 requirements at € 700 each. Both are assumptions the assessment replaces with your figures | Assumptions, stated as such |
| Microsoft 365 E3 | € 37.78 per user per month, excluding VAT, € 453.36 a year; the bundle carries Office and the Microsoft services as well | Published Dutch price list, 4 September 2026 |
| Windows part of E3 | About € 84 a year from the standalone CSP price of $ 7.60 per user per month; about € 65 a year pro rata inside the bundle. Microsoft publishes the euro list price for the whole bundle only | IT Partner and iFeeltech, 5 September 2026 |
Your own Microsoft agreement is the figure that counts; we are glad to redo the sum with it.
The Windows part on its own: how we arrived at the estimate
Microsoft 365 E3 bundles the Office apps, Exchange, SharePoint and OneDrive, Teams, Entra ID P1 with Intune, and Windows 11 Enterprise E3. Microsoft publishes the euro list price for the whole bundle only; the Windows component is sold through CSP partners and volume agreements. Two published routes give the range.
| Method | Reasoning | Per workstation per year |
|---|---|---|
| Standalone price | Windows 11 Enterprise E3 bought on its own through a CSP partner: $ 7.60 per user per month, $ 91.20 a year, which is about € 7 a month at the current rate | about € 84 |
| Pro rata inside the bundle | The components bought separately add up to roughly € 48 to € 50 a month; the bundle is € 37.78, a discount of about 23 per cent. Applying that discount to the Windows component: € 7 × 0.77 ≈ € 5.40 a month | about € 65 |
So the operating system accounts for roughly 14 to 19 per cent of the Microsoft 365 E3 price. Windows Enterprise E5, the same way, lands at about € 110 to € 142 per workstation per year. Software alone, NEXZOS at € 122 per workstation over five years sits against € 325 to € 420 for the Windows part of E3 and € 550 to € 710 for the Windows part of E5.
These are estimates derived from published partner pricing, converted at the September 2026 exchange rate, and they are labelled as such wherever we quote them. Your own Microsoft agreement is the figure that counts; we are glad to redo the sum with it. Sources: the Microsoft 365 Enterprise price list (Netherlands), the Windows 10/11 Enterprise E3 CSP price at IT Partner, the Windows 10/11 Enterprise E5 CSP price at IT Partner and the Windows 11 Pro versus Enterprise guide 2026 at iFeeltech, all consulted on 5 September 2026.
All amounts exclude VAT. The licences, with year one of support, sit inside the pilot package. Support and upgrades are invoiced per workstation per year from year two, at the amounts above, fixed in the agreement for the term you choose.